Administrative Officer Job Vacancy at United Nations in Beirut, Lebanon

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Administrative Officer UN

The United Nation’s Economic and Social Commission for Western Asia is inviting Job applications for the vacancy of ‘Administrative Officer’ in Beirut, Lebanon which would entitle all International benefits. Interested candidates can check their eligibility and apply to this job post.

Job Post: Administrative Officer

Location: Beirut, Lebanon

Organization: Economic and Social Commission for Western Asia, Beirut

Last date to Apply: 9th January 2021

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Job Summary

This position is located in the Strategy, Planning, Accountability, Results, and Knowledge (SPARK) Section within the Office of the Executive Secretary (OES) of the United Nations Economic and Social Commission for Western Asia (ESCWA). It encompasses sub-functional specialties of strategic planning, programming/ budgeting, and implementing, monitoring and evaluation of ESCWA business functions. The Administrative Officer reports directly to the Chief of the SPARK Section.



Responsibilities

Within delegated authority, the Administrative Officer will be responsible for the following duties:

•Takes the lead with respect to the preparation and implementation of the ESCWA Strategic Framework and Proposed Programme Budget, ensuring that financial resources are utilized to implement activities in accordance with the Programme Budget and allotments issued.
•Develops, implements and evaluates assigned projects and monitors and reviews the work programme and budget by conducting regular and special reviews to assess progress of actual work versus the programme plan. Coordinates the production of programme reports. Identifies problems and issues to be addressed and initiates corrective action.
•Defines requirements and works with systems units with respect to improving programme planning, monitoring, and reporting systems and cost-effective utilization of program resources.
•Develops procedures and implement same to ensure that programme management controls are consistent with UN policy and practice.
•Supervises and/or provides guidance on financial administration, strategic planning, evaluations and programme management issues and practices to colleagues.
•Coordinates policy development, including the review and analysis of issues and trends.
•Provides guidance and leadership to more junior staff.
• Performs other related work as required.



Competencies

• PROFESSIONALISM: Knowledge of administrative, budgetary, and planning, monitoring and evaluationpolicies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

• CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.



Essential qualifications

Education

Advanced university degree (Master’s degree or equivalent) in business or public administration, management, economics or related area. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of five years of progressively responsible experience in administration, project or programme management or related field.

Languages

English and French are the working languages of the United Nations Secretariat. In addition, Arabic is a working language at ESCWA. For this position, fluency in English is required.
Knowledge of written and spoken Arabic is desirable.

Note: “Fluency” equals a rating of ‘fluent’ in all four areas (speak, read, write, and understand) and “Knowledge of” equals a rating of ‘confident’ in two of the four areas.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

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