The ‘Office of the United Nations Special Coordinator for Lebanon’ UNSCOL in Lebanon Beirut has released Job vacancy for Administrative Officer’, Interested candidates can apply through link mention below.
Advanced University degree (Master’s degree or equivalent) in business or public administration, human resources management, finance, accounting, law or related fields. A first-level university degree in combination with an additional two years of qualifying experience may be accepted in lieu of an advanced university degree. Certificate in Prince 2 Foundation is desirable.
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A minimum of seven years of progressively responsible experience in administration, finance, accounting, human resources management or related field is required.
Experience in developing, analyzing and reviewing Policies, Standard Operating Procedures, audit responses, budget proposals and statistics is required.
Experience in coordinating varied resources to productive deliverables is required.
Experience in working with a United Nations senior official is desirable.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required.
Evaluation of qualified candidates may include an assessment exercise which may be followed by informal interview.
Within delegated authority the Administrative Officer will be responsible for the following duties: Contribute to the achievement of UNSCOL’s mandate by providing the necessary Administrative Services, Logistical and Technical Support to all UNSCOL clients in accordance with UN Financial Regulations and Rules, Policies and Best Practices. Leverage and where possible expand existing support arrangements with other UN offices in line with Memorandum of Understandings,( with UNIFIL, ESCWA, etc). These include areas such as budget, finance, human resources management, material resources management, transport, logistics and general services – including facilities, environmental and workplace safety management.
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Represent mission support at meetings, protocol and ceremonial occasions; brief visiting senior officials on mission support activities, etc.; Perform other related duties as may be required by the first and second reporting officer.
Professionalism: Demonstrated ability to provide effective, efficient and timely services and advice in a broad range of administrative, financial/budget and material resource management to all UNSCOL staff; ability to ensure preparation of mission support related management reports and meeting/monitoring key performance indicators set for the mission support component of UNSCOL; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of peace operations.
Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Client Orientation: Considers all those to whom services are provided to be ‘clients’ and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors on-going developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Leadership: Strong managerial/leadership skills; demonstrated flexibility in leadership by performing and/or overseeing the analysis of complex human resources, financial or administrative and logistics management policy and programme issues; proven record of building and managing teams and creating an enabling environment, including the ability to effectively lead, supervise, mentor, develop and evaluate staff and design training/skills enhancement initiatives to ensure effective transfer of knowledge/skills; tact in negotiating skills; good judgment and decision- making skills; demonstrated ability to provide leadership and take responsibility for incorporating gender perspectives into substantive work; commitment to the goal of achieving gender balance in staffing.
Managing Performance: Ability to establish priorities and to plan, coordinate and monitor work of others; ability to make timely decisions; ability to coach, mentor, motivate and develop staff and encourage good performance; immediately address underperformance.
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