The United Kingdom UK Embassy is seeking applications from eligible and qualified candidates for the Job post of ‘Corporate Officer’ for its embassy located in Vienna, Austria. All interested candidates can check their eligibility and apply to the British embassy vacancy.
Job Post: Corporate Services Officer
Salary: Euros 3,178 (gross) per month
Location: Vienna, Austria
Organization: UK Embassy, Vienna
Last date to Apply: 18th October 2020
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Job Summary
The British Embassy Vienna is part of a global network, which represents UK political, economic and consular interests overseas. This is an exciting role working across all departments of the British Embassy in Vienna to deliver a smooth running platform as part of the Corporate Services team. The focus is on financial transactions, budgeting and administration and there is scope to make suggestions and be involved in other interesting activities in the Embassy. You will work with a small team who support and cover for each other across the full range of non-political activities, such as:
- Administration of cost controlling program (Prism / Oracle based) to submit and track expenses and invoices;
- Residual P2P processes, receiving, scanning and uploading invoices;
- Budget amendment forecasts management;
- Support work.
Main duties and responsibilities:
- Accounting ‘house keeping’ such as responding to invoices on hold and su
pplier maintenance issues; - Tracking and assisting best performance on Finance performance score;
- Procurement processes, including supplier optimization and set up;
- VAT returns for petrol tax;
- Accounts support to Finance Manager;
- General administration and filing;
- Budget amendment forecasts management;
- Tracking financial indicators;
- Payment of regular invoices such as mobile phone bills, school bills;
- Desirably, the successful candidate will also be able to provide occasional translations mainly of letters from local authorities as well as some staff letters required in German for salary confirmation etc.;
- Other duties as required including cover for other Corporate Services Officer.
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Essential qualifications
- Fluency in written and spoken English ;
- Excellent attention to detail and organisational skills;
- Strong interpersonal and communication skills;
- Ability to work independently as well as communicate with the team and a broader office platform;
- Problem solving and ability to think through the next steps to make positive change;
- IT proficiency and ability to work across multiple platforms and experience with an Oracle package or similar online database as well as Microsoft office programmes (word, excel, Power point);
- Demonstrable analytical skills, the ability to make sense of complex information;
- Resilience, and the ability to work under pressure;
- Customer focused.
- Experience in Payroll calculation will be highly valued;
- Experience with VAT returns;
- German language would be highly desirable.
